How to Print Avery Labels in Microsoft Word on PC or Mac

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This wikiHow teaches you how to print onto Avery label sheets in Microsoft Word. Microsoft Word has many options for printing to a variety of different Avery label paper formats—you won't even need to install any extra software or download complicated files from Avery's website.

1. Click the "Mailings" tab at the top of the screen.
2. Select "Labels" and click "More" at the bottom of the screen.
3. Choose "Avery US Letter" or "Avery A4/A5" based on the label sheet's size.
4. Click OK to confirm the sizes.
5. Enter the information you want on your labels and print them out.

Creating a Custom Label Sheet

Open a blank Microsoft Word document. Microsoft Word now makes it very easy to create an Avery-compatible label sheet from within the app. If you already have Microsoft Word open, click the File menu, select New, and choose Blank to create one now. If not, open Word and click Blank on the New window. [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

Click the Mailings tab. It's at the top of Word. [2] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you want to print labels from an existing mailing list, select Start Mail Merge instead, and then click Labels.

• If you started a mail merge, you can skip this step, as you're already on the Options window.

Select Avery US Letter or Avery A4/A5 . Choose the option that matches your Avery label sheets from the "Label vendors" menu. [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you don't see your particular Avery labels, you can add it to the list by selecting New label and entering its information from the Avery label packaging. [5] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you're doing a mail merge, this takes you back to the document itself, which now displays a table that looks like your Avery label sheet—if you don't see the table, click Table Layout in the toolbar and select View Gridlines to show them.

• Click File and select Save to save your progress.
• Click the Mailings tab and select Select Recipients.
• Choose your recipient list and click OK.
• On the Mailings tab, select Address block to enter just an address, or Insert merge field to add additional feels that are included in your data.
• Format your fields how you want them to print, and then, on the Mailings tab, select Update labels on the toolbar.
• Click Preview results on the toolbar.
• Click Finish & Merge on the toolbar.
• Skip to Step 11, as the next few steps won't apply to your address labels.

• To format the text, highlight it with your mouse, right-click the highlighted text, and select Font or Paragraph.

• When printing multiple sheets of labels, make sure you disable the option to print "duplex," or on both sides of a sheet.
• If your labels don't look as you want them to, make additional adjustments and print another test page before you continue.

Print your Avery labels. Once your test sheet looks how you want it to, insert your Avery label paper and select Print to print your Avery labels. [6] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

Starting with an Avery Template

• Use this method if you want to try a stylized template rather than creating labels from scratch.

Type Avery into the search box and press ↵ Enter or ⏎ Return . This brings up a list of Avery-compatible templates.

Click a template. This displays a preview of what your printed labels will look like if you select this template. It also tells you which Avery sheets the template will work with—you'll need to compare the Avery label numbers with the Avery label sheet you have.

• Click the Mailings tab and select Labels.
• Type your desired label content into the "Address" box (it's okay if it's not an address).
• To format the text, highlight it with your mouse, right-click the highlighted text, and select Font or Paragraph.
• Click New Document to create a new label sheet containing the information you entered. [8] X Research source

• Click the Mailings tab and select Start Mail Merge.
• Click Labels.
• Click File and select Save to save your progress.
• Click the Mailings tab and select Select Recipients.
• Choose your recipient list and click OK.
• Click Address block to enter just an address, or Insert merge field to add additional feels that are included in your data.
• Format your fields how you want them to print, and then click Update labels on the toolbar.
• Click Preview results on the toolbar, and then click Finish & Merge to create your labels.

• When printing multiple sheets of labels, make sure you disable the option to print "duplex," or on both sides of a sheet.
• If your labels don't look as you want them to, make additional adjustments and print another test page before you continue.

Print your Avery labels. Once your test sheet looks how you want it to, insert your Avery label paper and select Print to print your Avery labels. [9] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

Community Q&A

Use bigger label sheets or use an industrial printer. You can most likely go to a nearby printshop and get them done for you.

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When switching from Windows to Mac, printing Avery labels may not work due to software compatibility, incorrect printer drivers, settings mismatches, template formatting issues, or general troubleshooting requirements. Consult the user manual, manufacturer's support, or customer service for specific instructions.

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To print Avery 8660 address labels on an Apple computer, open Microsoft Word or Pages. Set paper size to 1" x 2-5/8" or Avery 8660. Create a 2x5 table for labels. Enter addresses in cells. Format text as desired. Print a test page on regular paper. Load Avery 8660 labels in a printer. Print, ensuring correct settings. Use Avery software if preferred for simplicity.

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